Our Constitutions

CONSTITUTION OF PERSATUAN SANGHA AGAMA BUDDHA MALAYSIA (MALAYSIAN BUDDHIST SANGHA ASSOCIATION)

CHAPTER ONE: NAME AND ADDRESS

1. The Association shall be called the "Persatuan Sangha Agama Buddha Malaysia” (Malaysian Buddhist Sangha Association) herein after is called the Association.
2. Its registered address and the place of meeting shall be at 182, Burmah Road, 10500 Penang or at such other place or places as may from time to time be decided by the committee. The registered address shall not be changed without the prior approval of the Registrar of Societies.

CHAPTER TWO: AIMS AND OBJECTIVES

The Aims and objectives of the Association shall be:
1. to promote goodwill and brotherhood amongst Buddhist Sangha members, and to promote the teaching of the Buddha.
2. to unite Sangha members of different Buddhist Traditions in Malaysia.
3. to protect the rights of Sangha members.
4. to uphold the image of the Sangha members.
5. to propagate the Buddha Dharma.
6. to leas with the Buddhist Sangha organisation of other countries.
7. to foster unity of the Buddhist Sangha organisations.

CHAPTER THREE: MEMBERSHIP

1. Life Membership and Ordinary membership are open to all fully ordained Buddhist monks and nuns irrespective of race or creed who are Malaysian citizens.

CHAPTER FOUR: SUBSCRIPTION & RIGHTS

1. No entrance fees shall be required.
2. The annual subscription for ordinary member shall be RM12/=. Life member shall be required to pay a life membership fee of RM100.00 in one lump sum. Students of any Buddhist educational institution may be with the recommendation of his ordained teacher apply for waiving of subscription ; upon approval by the Executive Committee, he shall be exempted to the subscription.
3. All annual subscription shall be payable to the treasurer in advance within three months after the 1st of January of that year.
4. Any member who allows his or her arrears to exceed two years subscriptions shall received a written notification signed by or on behalf of the Secretary, and be denied the privileges of membership until he settled his account.
5. Any member who allows his or her arrears to exceed three years subscription and shall automatically ceased to be a member of the Association and the Committee may direct that legal action be taken against him, provided that they are satisfied that he has received due notice of his debts.
6. The Committee shall have power to allow for a reapplication of membership.
7. Members shall abide by the constitution of the Association and carry out the resolutions thereof.
8. All members shall have the right to vote or be voted into office.
9. Special subscriptions or levies for particular purpose maybe raised from members by resolution of the general meeting of the Association. If any member fails to pay such subscription within such period as maybe resolved, the amount shall be treated in the same way as arrears of monthly subscription.
10. Donation maybe solicited from members of the public when the need arises. Agents to collect the public donations shall be appointed by the Committee. Such collection of donation must get the written approval from the Registrar of societies.

CHAPTER FIVE: RESIGNATION AND EXPULSION

1. Any member who wishes to resign from the Association shall give two weeks' notice in writing to the Secretary and shall pay up all the dues.
2. Any member shall automatically cease to be a member of the Association if:
a. his words and deeds are obviously anti-Buddhist;
b. his words and deeds are obviously contrary to local laws;
c. he is addicted to immoral behaviour and yet disregards good counsel;
d. he becomes lunatic or of unsound mind;
e. he takes part in political activities in the name of the Association;
f. he or she is disrobed (i.e. no longer a monk or a nun.);

CHAPTER SIX: ORGANISATION

1. An Executive Committee consisting of the following who shall be termed the office bearers of the Association, shall be elected at the General Meeting:

A President
6 Vice Presidents

A Secretary
2 Assistant Secretaries

A Treasurer
2 Assistant Treasurers
3 Correspondence officers

A Liaison officer
2 Assistant Liaison officers
6 Committee Members
3 Reserved Committee Members

2. All members of the Committee and every officer performing executive functions in the Association shall be Malaysian Citizens.
3. A Standing Committee chaired by the President with 6 other members elected by the Executive Committee shall carry out resolutions passed by the Executive Committee and administer all affairs of the Association.
4. A Supervisory Committee consisting of seven members, shall be elected at the General Meeting to supervise the work of Executive Committee. The seven members shall elect amongst themselves a Chairman.
5. Where any urgent matters arises, the Executive Committee or standing Committee shall at a meeting decided to set up a special committee to deal with the matter.
6. Where necessary, professional advisers may be engaged on the recommendation of the Executive Committee or Standing Committee.
7. In the event of death or designation of a member of Executive Committee, the Executive Committee shall have the power to co-opt any of the Reserve Committee Member to fill the vacancy until the next General Meeting.
8. Where any urgent matters requiring the approval of the Committee arises, and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have obtained.
 a. The issue must be clearly set out in the circular and forwarded to all members of the Committee.
 b. At least one half of the members of the Committee must indicate whether they are in favour or against the proposal and;
 c. The decision must be by a majority vote. Any decision obtained by circular letter shall be reported by the Secretary to the next Committee Meeting and recorded in the minutes thereof.

9. Any member of the Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee.

CHAPTER SEVEN: GENERAL MEETING

 
1. The Supreme authority of the Association is vested in a General Meeting of the members.
2. A General Meeting shall be held every years, the date of which shall be before July 30th of the year in which such meeting is to take place and shall be so fixed by either the Executive Committee or the Standing Committee. The business of the General Meeting shall be:-
 a. To receive the Executive Committee's report on the activities of Association during the previous years;
 b. To receive the Treasurer's report and the audited accounts of the Association for the previous years;
 c. To elect an Executive Committee, a Supervisory Committee and Auditors.
 d. To deal with such other matters as may be put before it.
3. If half an hour after the time appointed for the meeting, a quorum is not present, the meeting shall be postponed to a date (not exceeding 30 days) to be decided by the Committee, and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall proceed with the meeting but shall not have the power to alter the rules of the Association or to make decisions affecting the whole membership.
4. An Extraordinary General Meeting of the Association shall be convened;
a. when ever the Committee deems it desirable or
 b. at the joint request in writing by 21 or more members, stating the objects and reasons for such meeting.
5. An Extraordinary General Meeting requisitioned by members shall be convened for a date within thirty days of receipt of such requisition.
6. Article (3) of this chapter regarding the quorum and the postponement of the General Meeting shall apply also to an Extraordinary General Meeting, but with provision that if no quorum is present after half an hour from the time appointed for a postponed Extraordinary General Meeting requisitioned by the members the meeting shall be cancelled and no Extraordinary General Meeting shall be requisitioned for the months from the date thereof.
7. Notice and agenda for an Extraordinary General Meeting shall be forwarded by the Hon. Secretary to all members at least fifteen days before the date fixed for the meeting.
8. An Executive Committee meeting shall be held once every half year. A Supervisory Committee meeting shall be held once a year. A joint meeting of the Executive Committee and the Supervisory Committee may be called by the President when he deems it necessary. Two weeks notice shall be given for holding of any of the above Committee meeting.
9. Meeting of the Standing Committee shall be convened whenever required. One week's notice shall be given for the meeting.
10. Quorum for General Meeting and Extraordinary General Meeting shall be one quarter of total membership or 30, whichever is the lesser. Quorum for Executive Committee, Supervisory Committee, Combined Executive and Supervisory Committee, and Standing Committee meeting shall be one half of the committee members eligible to attend.

CHAPTER EIGHT: DUTIES OF OFFICER BEARERS

 1. PRESIDENT
The President shall during his term of office preside at all General Meetings and meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He shall represent the Association in its dealing with outside persons. He shall administer all affairs of the Association. .
 
2. VICE PRESIDENT
The Vice President shall assist the President in carrying out his duties and any one of the Vice President shall deputise for the President during the latter's absence.
 
3. SECRETARY
The Secretary shall coordinate all activities of the Association, deal with the records and files and matters which do not come under the jurisdiction of the other officers and shall look after the welfare of the members. He shall file annual returns to the Registrar of Societies. He shall keep all list of membership which include Name, Identity Card Number, Address and Occupation.
 
4. ASSISTANT SECRETARIES
The Assistant Secretaries shall assist the Secretary in carrying out his duties.
 
5. TREASURER
The Treasurer shall be responsible for the finances of the Association and shall keep accounts of all its financial transactions and shall be responsible for their correctness.
 
6. ASSISTANT TREASURERS
The Assistant Treasurers shall assist the Treasurer in carrying out his duties.
 
7. CORRESPONDENCE OFFICERS
The Correspondence officers shall deal with Bahasa Malaysia Chinese and English correspondence.
 
8. LIAISON OFFICERS
The Liaison officer shall represent the Association on its relations with the public, establish liaison between the Association and the Government, settle disputes amongst members, and act as co-ordinating officers amongst them.
 
9. ASSISTANT LIAISON OFFICERS
The Assistant Liaison officers shall assist the Liaison officer in carrying out his duty
 
10. COMMITTEE MEMBERS
The Committee Members shall assist in the running of the Association.

CHAPTER NINE: FINANCIAL PROVISION

 
1. The finance of the Association shall be derived from the following:-
 
a. Members' subscriptions;
 b. Special subscriptions;
 c. All other funds which may lawfully be raised.
 
2. The Treasurer may hold a petty cash advance not exceeding $2000.00 at any one time. All money in excess of this sum shall be deposited in a bank or finance company approved by the Executive Committee. The bank account shall be in the name of the Association.
3. All cheques or withdrawal notices on the Association's shall be signed jointly by the President, the Secretary and the Treasurer. In the absence of the President, the Secretary or the Treasurer, the Committee shall appoint one of its members to sign in his place.
4. No expenditure exceeding $2000.00 in any one time shall be incurred without prior sanction of the Executive Committee and no expenditure exceeding $5000.00 in any one time shall be incurred without prioir sanction of the General Meeting. Expenditure of less than $2000.00 in any one time may be approved by the President together with the Secretary and the Treasurer.
5. As soon as possible, after the end of each financial year, a statement of receipt and payments, and a balance sheet for the year shall be prepared and audited by the Auditors elected under chapter six. The audited accounts shall be submitted for the approval of the next General Meeting, and copies shall be made available at the registered address or places of meeting of the Association for the perusal of members.
6. The date of the commencement of the financial year of the Association shall be from 1st January and shall end on 31th December each year.
 

CHAPTER TEN: LAND AND IMMOVABLE PROPERTIES

 
1. The Association shall be empowered to hold lands and other immovable properties.
 2. All lands and immovable properties belonging to the Association shall be registered and held under the name of "Persatuan Sangha Agama Buddha Malaysia".
 3. All instrument relating to the lands and other immovable propeties shall be executed by the President, the Honarary Secretary and the Treasurer.
 4. The President, the Honary Secretary and the Treasursr shall be vested with the power to protect, preserve or maitain all lands and other immovable properties of the Association as they deem fit, but they shall always be subject of consent and authority of a General Meeting.
 5. The Association shall not sell, withdraw or transfer any of the lands and immovable properties owned by the Association without the consent and authority of a General Meeting.

CHAPTER ELEVEN: AUDITORS

 
1. One Auditor and two Assistant Auditors shall be elected ata the General Meeting to audit the accounts of the Association.
 2. The Auditors shall be required to audit the accounts of the Association for the year, and to prepare a report or certificate for the General Meeting. They may also be required by the President to audit the accounts of the Association for any period within their tenure of office at any date, and to make a report to the Executive Committee.
  

CHAPTER TWELVE: INTERPRETATION & AMENDMENT OF RULES

 1. Between General Meeting, the Executive Committee shall interprete the rules of the Association and when necessary determine any point on which the rules are silent.
 2. Amendments to these rules may be made to meet circumtantial requirements or suitability. All amendments are subject to the approval of the General Meeting or Extraordinary General Meeting, they shall not come into force without the prior sanction of the Registrar of Societies.

CHAPTER THIRTEEN: PROHIBITIONS

 1. None of the following games shall be played in the premises of the Association; Roulette, Lotto, Fan Tan, Poh, Peh Bin, Belangkai, Pai Kau, Tau Ngau, Ten and aHalf, Tein Kow, Chap Ji Kee, Sam Cheong, Twenty- One, Thirty- One, all games of dice, Bankers games and all games of mere chance.
 2. Neither the Association nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any trade union activities as defined in the Trade Union ordinance, 1959.
 3. The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office bearers, Committee or member without prior permission from the authorities concerned.
 4. Benefits as stated in Section 2 of the Societies Act, 1966 should not be given by the Association to any members or members' dependent.

CHAPTER FOURTEEN: DISSOLUTION

 1. The Association shall not be dissolved except with the consent of not less than two third of the members of the Association expressed in person at a General Meeting convened for the purpose or by postal vote.
 2. In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the disposal of the remaining funds shall be decided by the members at the General Meeting.
 3. Notice of dissolution signed by the Executive Committee shall be given within 14 days of the dissolution to the Registrar of Societies.
 

Persatuan Sangha Agama Buddha Malaysia
(Malaysian Buddhist Sangha Association)
Registered Address:
No. 182, Burma Road, 10050 Penang, Malaysia.

Secretariat Address:
No. 132, Jalan Sultan Azlan Shah, 11900 Bayan Lepas, Penang, Malaysia.
Tel: 604-6414822, Fax: 604-6421896
Home Page: www.mbsa.org.my

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